City of Coleman
Announcements

July 2011 thru December 2011 Archives

Announcements ♦  City Council  ♦ Minutes ♦ Elections ♦  Utility Info.  ♦ Congratulations ♦ Scenes & Views
  Home  
  Drought Contingency Plan  
  Codes and Ordinances  
  Frequently Asked Questions  
  Request For Information  
  Budget for Current Fiscal Year  
  2010 Audit Report  
  2010 Water Report
  Employment
  Printable Forms
  Pay Bills Online  
  Coleman Municipal Airport  
  City Park Family Center  
  Convenience Center  
  Coleman Public Library  
  Texas Dept. of Public Safety  
  Links and Resources  



AGENDA
CITY OF COLEMAN
CITY COUNCIL MEETING
THURSDAY, DECEMBER 15, 2011; 6:00 P.M.
COLEMAN CITY HALL
200 W. LIVEOAK, COLEMAN, TEXAS 76834

  • A regular meeting of the City Council of the City of Coleman will be held on Thursday, DECEMBER 15, 2011 at 6:00 P.M The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR CAROLYN MERRIMAN
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. APPROVAL OF MINUTES:
      • The City Council will consider approval of the minutes from the regular meeting held on November 17, 2011. Council may take any action deemed necessary
    6. RECOGNITION OF STAFF:
      (NONE)
    7. THE CITY COUNCIL MAY CONSIDER, DISCUSS, AND OR TAKE ACTIONS REGARDING PRESENTATION BY MAYOR CAROLYN MERRIMAN REGARDING THE CITY OF COLEMAN'S APPROVED PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. MAYOR MERRIMAN WILL BE PROVIDING AN OVERVIEW OF THE PROCEEDURES PREVIOUSLY APPROVED BY THE CITY COUNCIL.
    8. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA: (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place any item on the agenda for a future meeting for discussion and or action.)
    9. PUBLIC HEARING (S):
      (NONE)
    10. RECEIPT OF BIDS OR PROPOSALS:

      1. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND MAY TAKE ACTIONS REGARDING THE AWARD OF A CONTRACT FOR A FIRM TO CONDUCT A RATE STUDY FOR WATER AND SEWER RATES AS WELL AS COST OF SERVICE STUDY TO PROVIDE FOR THE COST WATER AND SEWER SERVICES - CITY MANAGER, PAUL CATOE.
        • J. Stowe & Company., LLC
        • Birkhoff, Hendricks & Carter, L.L.P.
        • GDS Associates, Inc.
      2. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND MAY TAKE ACTIONS UPON OPENING OF PROPOSALS FOR A CITY DEPOSITORY FOR THE CITY OF COLEMAN FUNDS FOR THE TWO YEAR PERIOD OF JANUARY 1, 2012 THROUGH DECEMBER 31ST 2013 - CITY MANAGER, PAUL CATOE.
    11. CONSENT AGENDA:
      (NONE)
    12. OLD BUSINESS:
      1. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE APPROVAL OF THE SECOND READING OF AN ORDINANCE NUMBER 1128 AMENDING CITY ORDINANCE NO. 987 REGARDING PAST DUE BALANCES AND DISCONNECTION PRACTICES - CITY MANAGER, PAUL CATOE
      2. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE APPROVAL OF THE LEASE PURCHASE AGREEMENT BETWEEN THE CITY OF COLEMAN AND THE GOVERNMENT CAPITAL CORPORATION OF SOUTHLAKE, TEXAS - CITY MANAGER, PAUL CATOE.
    13. NEW BUSINESS:
      1. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE INSTALLATION OF A SUITABLE FENCE ACROSS PORTIONS OF LAKE SCARBOROUGH - BOBBIE EDIINGTON & PAUL JENSEN, ATTORNEY AT LAW, COLEMAN, TEXAS.
      2. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE CHOICE OF THE COLOR OF STREET LIGHTS IN THE DOWNTOWN AREA DURING THE HOLIDAY SEASON - LINDA HYDE.
      3. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE ESTABLISHMENT OF SPECIFIC DATES FOR TWO SEMI - ANNUAL CLEANUP CAMPAIGNS FOR THE CITY OF COLEMAN DURING THE CURRENT FISCAL YEAR - RAY GROTHAUS, REPUBLIC SERVICES COMPANY OF ABILENE.
      4. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE APPOINTMENT OF A MEMBER TO THE 4-A BOARD TO FILL THE TERM OF ROY POAGE WHICH WILL EXPIRE AT THE END OF 2011 - DREW HUBBARD, PRESIDENT OF THE 4-A BOARD OF DIRECTORS.
      5. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE APPOINTMENT OF FOUR MEMBERS TO THE CITY OF COLEMAN LIBRARY BOARD.
    14. STAFF COMMENTS: THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (Only those items listed may be presented and discussed by the City STAFF AND OR CITY COUNCIL)
      1. Presentation of Notice of grant award for the Coleman Public Library from the Coleman County Foundation - Sue Dossey.
      2. Presentation of the monthly Environmental Report for the month of November, 2011 - Chief Jay Moses.
      3. Presentation of the monthly Activity Report for the Police Department for the month of November, 2011 - Chief Jay Moses.
      4. Presentation of monthly activity Report for the Municipal Court for the month of November, 2011 - Judge, Lisa Smith.
      5. Presentation of legal fees for the month of October, 2011 - City Manager, Paul Catoe
      6. Presentation of the November 15th, 2011 inspection report conducted by the Texas Water Development Board Project - Director of Public Works - Bob Ray.
      7. Presentation of drawdown request for drawdown # 13 from 11-03-11 to 11-28-11 - Director of Public Works, Bob Ray.
      8. Presentation of the Notice of a Violation Report for the City of Coleman Wastewater Treatment Plant - Director of Public Works, Bob Ray.
      9. Notice of a violation report for the City of Coleman - Sludge Transporter Registration - Director of Public Works, Bob Ray
      10. Complaint Investigation for water usage at Lake Coleman - Director of Public Works, Bob Ray.
    15. PRESENTATION OF FINANCIAL REPORT:
      The City Manager will be presenting the monthly financial report for the month of November, 2011.
    16. ADJOURNMENT OF MEETING:

    The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).
    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on______December 12, 2011 at _______5:38___A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Monday, December 12, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL MEETING
THURSDAY, NOVEMBER 17, 2011; 6:00 P.M.
COLEMAN CITY HALL
200 W. LIVEOAK, COLEMAN, TEXAS 76834

  • A regular meeting of the City Council of the City of Coleman will be held on Thursday, NOVEMBER 17, 2011 at 6:00 P.M The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR PRO TEM - TRACY RANKIN
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. APPROVAL OF MINUTES:
      • The City Council will consider approval of the minutes from the regular meeting held on November 03, 2011. Council may take any action deemed necessary.
    6. RECOGNITION OF STAFF:
      (NONE)
    7. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA:
      (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place the item on the agenda for a future meeting for discussion and or action.)
    8. PUBLIC HEARING (S):
      (NONE)
    9. RECEIPT OF BIDS OR PROPOSALS:
      • The City Council will open request for proposals for (RFP's) for firms that are interested in conducting a rate study for water and sewer rates as well as a cost of service study to provide for both water and sewer services.
      • The City Council will consider, discuss, and may take actions regarding the award of a contract for a firm to conduct a rate study for water & sewer rates as well as a cost of service study to provide both water & Sewer services.
    10. CONSENT AGENDA
      (NONE)
    11. THE CITY COUNCIL MAY ENTER CLOSED OR EXECUTIVE SESSION TO DISCUSS LEGAL MATTERS WITH LEGAL COUNCIL IN ACCORDANCE WITH GOVERNMENT CODE 551.071.
      • THE CITY COUNCIL WILL BE DISCUSSING THE PROVISIONS OF THE CONTRACT BETWEEN THE CITY OF COLEMAN AND AEP WITH THE CITY'S LEGAL COUNCIL.
    12. UPON RETURNING TO OPEN SESSION, THE CITY COUNCIL MAY TAKE ANY ACTION REQUIRED REGARDING THE ITEMS DISCUSSED IN CLOSED SESSION.
    13. OLD BUSINESS:
      1. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE FIRST READING OF AN ORDINANCE AMENDING CITY ORDINANCE NO. 987 REGARDING PAST DUE BALANCES AND DISCONNECTION PRACTICES - CITY MANAGER, PAUL CATOE.
    14. NEW BUSINESS:
      1. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE CANVASSAING OF THE RESULTS OF THE NOVEMBER 8, 2011 ELECTION TO ELECT A NEW MAYOR FOR THE CITY OF COLEMAN.
      2. THE CITY COUNCIL MAY CONSIDER DISCUSS AND OR TAKE ACTIONS REGARDING A LETTER OF RESIGNATION FROM CAROLYN MERRIMAN AS CITY COUNCIL MEMBER OF THE WEST WARD OF THE CITY OF COLEMAN EFFECTIVE IMMEDIATELY - CAROLYN MERRIMAN .
      3. THE NEW MAYOR-ELECT WILL BE ADMINISTERED THE OATH OF OFFICE BY THE CITY SECETARY IN ACCORDANCE WITH SECTION 602.002 OF THE GOVERNMENT CODE - KAREN LANGLEY.
      4. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE APPROVAL OF A CONTRACT BETWEEN THE CITY OF COLEMAN AND PERDUE, BRANDON, FIELDER, COLLINS & MOTT LLP FOR THE COLLECTION OF DELINQUENT COURT FINES AND UTILITY BILLS AND A RESOLUTION APPROVING FOR A FEE TO DEFRAY COST OF COLLECTING DELINQUENT COURT FINES, FEES, AND OTHER DEBTS PURSUANT TO ARTICLE 103.0031 OF THE TEXAS CODE OF CRIMANAL PROCEDURES - TRACY CRITES, JR., REPRESENTING PERDUE, BRANDON, FIELDER, COLLINS & MOTT LLP.
      5. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE COLEMAN COMMUNITY COALITION 4B ECONOMIC DEVELOPMENT CORPORATION - ZAC ALLEN
        • THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE LETTER OF RESIGNATION FROM EVAN AUTRY.
        • THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE APPOINTMENT OF A BOARD MEMBER TO SERVE IN THE COLEMAN COMMUNITY COALITION 4B ECONOMIC DEVELOPMENT BOARD.
        • THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE ANNUAL REPORT FROM THE COLEMAN COMMUNITY COALITION 4B ECONOMIC DEVELOPMENT BOARD.
      6. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING A POSSIBLE REVISION IN SECTION 2.04.002, ITEM NO. 4. OF THE CODE OF CITY ORDINANCES RELATING TO THE ESTABLISHMENT OF A FEE SET BY THE CITY COUNCIL FOR THE COST OF HOGS WITHIN THE CITY LIMITS OF THE CITY OF COLEMAN - DOUG BURKS, ENVIRONMENTAL OFFICER.
      7. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING APPROVAL OF A LEASE PURCHASE AGREEMENT AND A RESOLUTION FOR THE LEASE PURCHASE OF FURNISHINGS FOR THE POLICE DEPARTMENT AND FOR A NEW PHONE SYSTEM THROUGH GOVERNMENT CAPITAL CORPORATION OF SOUTHLAKE, TEXAS - CITY MANAGER, PAUL CATOE.
    15. STAFF COMMENTS: THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS REGARDING ANY ITEM LISTED ON THIS AGENDA (Only those items listed may be presented and discussed by the City STAFF AND OR CITY COUNCIL)
      1. Presentation of the monthly Environmental Report for the month of October, 2011 - Doug Burks.
      2. Presentation of the monthly Activity Report for the month of October, 2011 for the Police Department - Chief Moses.
      3. Presentation of monthly Municipal Court Activity Report for the month of October, 2011 - Judge, Lisa Smith.
      4. Presentation of the preliminary cost for capital Improvements for the Coleman Municipal Airport during the calendar year 2012 - City Manager, Paul Catoe.
      5. Presentation of legal fees for the month of October, 2011 - City Manager, Paul Catoe
      6. Presentation of the October 18th, 2011 inspection of the Texas Water Development Board Project - Director of Public Works - Bob Ray.
      7. Presentation of drawdown request for drawdown # 12 from 08-27-11 to 11-02-11 - Director of Public Works, Bob Ray.
    16. MAYOR AND COUNCIL COMMENTS: THE CITY COUNCIL MAY DISCUSS AND OR TAKE ACTIONS ON ANY ITEM AS LISTED ON THIS AGENDA ITEM.
      (Only those items listed may be presented and discussed by the City Council)
    17. PRESENTATION OF FINANCIAL REPORTS:
      • The City Manager will be presenting the monthly financial report for the month of October, 2011.
    18. THE CITY COUNCIL MAY ENTER INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL MATTERS; GOVERNMENT CODE, 551.074. THE FOLLOWING SUBJECT MATTERS WILL BE DISCUSSED:
      • THE CITY COUNCIL SHALL COMPLETE AN EVALUATION WITH REGARDS TO THE SERVICES PROVIDED BY THE CITY SECRETARY - KAREN LANGLEY.
    19. UPON THE CITY COUNCIL'S RETURN TO OPEN SESSION, THE COUNCIL MEMBERS MAY TAKE APPROPRIATE ACTIONS AS MAY BE REQUIRED.
    20. ADJOURNMENT OF MEETING:

    The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on______November 14, 2011 at _______10:36___A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Monday, November 14, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL MEETING
THURSDAY, NOVEMBER 03, 2011; 6:00 P.M.
COLEMAN CITY HALL
200 W. LIVEOAK, COLEMAN, TEXAS 76834

  • A regular meeting of the City Council of the City of Coleman will be held on Thursday, NOVEMBER 3, 2011 at 6:00 P.M The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR PRO TEM - TRACY RANKIN
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. APPROVAL OF MINUTES:
      1. The City Council will consider approval of the minutes from the regular meeting held on October 20, 2011. Council may take any action deemed necessary.
    6. RECOGNITION OF STAFF:
      (NONE)
    7. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA:
      (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place the item on the agenda for a future meeting for discussion and or action.)
    8. PUBLIC HEARING (S):
      (NONE)
    9. RECEIPT OF BIDS OR PROPOSALS:
      1. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND TAKE ACTIONS REGARDING THE SALE OF 19 ROUND BALES OF HAY AND SHALL HAVE THE AUTHORITY TO ACCEPT OR REJECT ANY BID AS THEY MAY DEEM APPROPRIATE FOR THE CITY OF COLEMAN.
    10. CONSENT AGENDA
      (NONE)
    11. OLD BUSINESS:
      1. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND TAKE ACTIONS REGARDING THE APPOINTMENT OF FIVE (5) MEMBERS TO THE AIRPORT ADVISORY BOARD.
      2. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND TAKE ACTIONS REGARDING THE APPROVAL OF BYLAWS FOR THE AIRPORT ADVISORY BOARD.
    12. NEW BUSINESS:
      1. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE REVISION OF CITY ORDINANCE NUMBER 987 REGARDING PAST DUE BALANCES AND DISCONNECTION PRACTICES - CITY MANAGER, PAUL CATOE
      2. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE APPOINTMENT OF A BOARD MEMBER TO SERVE ON THE COLEMAN COUNTY TAX APPRAISAL DISTRICT BOARD - CITY MANAGER, PAUL CATOE.
      3. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE APPOINTMENT OF A NEW CONTRACT BETWEEN THE CITY OF COLEMAN AND THE COLEMAN COUNTY TAX APPRAISAL DISTRICT - CITY MANAGER, PAUL CATOE.
        • CONSIDERATION, DISCUSSION AND OR ACTIONS REGARDING THE NEW BUDGET FOR THE COLEMAN COUNTY TAX APPRAISAL DISTRICT.
        • CONSIDERATION, DISCUSSION AND OR ACTIONS REGARDING THE PRO-RATA COST FOR THE CITY OF COLEMAN.
      4. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE APPOINTMENT OF AN ALTERNATE MUNICIPAL JUDGE AS REQUIRED BY SECTION 6.02 OF THE CITY CHARTER.
      5. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING THE APPOINTMENT OF TWO NEW MEMBERS TO THE COLEMAN COUNTY CHAMBER OF COMMERCE BOARD - CITY MANAGER, PAUL CATOE.
      6. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND OR TAKE ACTIONS REGARDING A REQUEST TO TEMPORARILY CLOSE PORTIONS OF COMMERCIAL STREET FROM LIVEOAK TO WALNUT FOR A CHRISTMAS PARADE TO BE CONDUCTED ON DECEMBER 1, 2011.
        • THE CITY COUNCIL MAY CONSIDER, DISCUSS AND TAKE ACTIONS REGARDING A REQUEST TO TEMPORARILY CLOSE PORTIONS OF HIGHWAY 153 & 206 FOR ACTIVITIES ASSOCIATED WITH THE CHRISTMAS PARADE TO BE CONDUCTED ON THURSDAY DECEMBER 1ST, 2011.
    13. CITY MANAGER COMMENTS: (Only those items listed may be presented and discussed by the City Manager)
      1. Presentation of information regarding communication submitted to Government Capital Corporation.
      2. Presentation of information regarding statistical report for the Police Department for September 2011.
      3. Presentation of information regarding solicitation of firms for the review of the City's water & sewer rates as well as the cost of service.
    14. MAYOR AND COUNCIL COMMENTS: (Only those items listed may be presented and discussed by the City Council)
    15. PRESENTATION OF FINANCIAL REPORTS
      (NONE)
    16. THE CITY COUNCIL MAY ENTER INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL MATTERS; GOVERNMENT CODE, 551.074.
      THE FOLLOWING SUBJECT MATTERS WILL BE DISCUSSED:
      • THE CITY COUNCIL SHALL COMPLETE AN EVALUATION WITH REGARDS TO THE SERVICES PROVIDED BY THE MUNICIPAL COURT JUDGE - LISA SMITH.
    17. UPON THE CITY COUNCIL'S RETURN TO OPEN SESSION, THE COUNCIL MEMBERS MAY TAKE WHAT EVER ACTION IT MAY DEEM APPROPRIATE UP TO AND INCLUDING THE POSSIBLE RE-APPOINTMENT OF THE MUNICIPAL COURT JUDGE FOR AN ADDITIONAL TWO YEAR PERIOD OF TIME IN ACCORDANCE WITH ARTICLE 11, SECTION 11 OF THE TEXAS CONSTITUTION AND SECTION 6.02 OF THE CITY CHARTER.
    18. ADJOURNMENT OF MEETING:

    The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on______November 01, 2011 at _______10:36___A.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Tuesday, November 01, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL MEETING
THURSDAY, OCTOBER 20, 2011; 6:00 P.M.
COLEMAN CITY HALL
200 W. LIVEOAK, COLEMAN, TEXAS 76834

  • A regular meeting of the City Council of the City of Coleman will be held on Thursday, October 20th, 2011 at 6:00 P.M. The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR PRO TEM - TRACY RANKIN
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. APPROVAL OF MINUTES:
      • The City Council will consider approval of the minutes from the regular meeting held on October 6, 2011. Council may take any action deemed necessary.
    6. RECOGNITION OF STAFF:
      (NONE)
    7. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA:
      (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place the item on the agenda for a future meeting for discussion and or action.)
    8. PUBLIC HEARING (S):
      (NONE)
    9. RECEIPT OF BIDS OR PROPOSALS
      (NONE)
    10. CONSENT AGENDA
      (NONE)
    11. OLD BUSINESS:
      (NONE)
    12. NEW BUSINESS:
      1. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND TAKE ACTIONS REGARDING THE EXPENDITURES FOR A "SHOP COLEMAN FIRST LOCAL AD CAMPAIGN" AS PRESENTED BY ZACK ALLEN, COLEMAN COMMUNITY COALITION - TYPE B. THE EXPENDITURES ARE ANTICIPATED TO BE IN EXCESS OF $5,000.00.
      2. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND TAKE ACTIONS REGARDING RECOMMENDED CHANGES IN THE CITY'S ANIMAL CONTROL ORDINANCE - JO ANN EDDLEMAN, COLEMAN HUMANE SOCIETY.
      3. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND TAKE ACTIONS REGARDING THE PRESENTATION OF THE USE OF THE OCCUPANCY TAX REPORTS FOR THE PERIOD OF JULY 1ST, 2011 THROUGH SEPTEMBER 30TH, 2011 -MARY GRIFFIS, EXECUTIVE DIRECTOR OF THE COLEMAN CHAMBER OF COMMERCE.
      4. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND TAKE ACTIONS REGARDING THE AUTHORIZATION 0F THE CITY MANAGER TO PREPARE A LIST OF ELIGIBLE APPLICANTS TO SERVE ON AN AIRPORT ADVISORY BOARD AND TO AUTHORIZE THE CITY MANAGER TO PREPARE BYLAWS FOR THE PROPOSED ADVISORY BOARD FOR THE CITY COUNCIL TO CONSIDER AT A FUTURE DATE - CITY MANAGER, PAUL CATOE.
      5. THE CITY COUNCIL MAY CONSIDER, DISCUSS AND TAKE ACTIONS REGARDING A REQUEST TO TEMPORARILY CLOSE PORTIONS OF SAN SABA STREET AND EAST COLLEGE ADJACENT TO THE SACRED HEART CATHOLIC CHURCH FOR CHURCH ACTIVITIES ON OCTOBER 23, 2011 - MANDY RIDGEWAY.
    13. CITY MANAGER COMMENTS: (Only those items listed may be presented by the City Manager)
      1. Presentation of information regarding lake levels for Lake Coleman and Hords Creek.
      2. Presentation of information regarding the inspection completed by the Texas Water Development Board.
      3. Presentation of information regarding the City of Coleman Landfill Permit Modification - Completion of Technical Review.
    14. MAYOR AND COUNCIL COMMENTS: (Only those items listed may be presented by the City Council)
    15. PRESENTATION OF FINANCIAL REPORTS
      (NONE)
    16. THE CITY COUNCIL MAY ENTER INTO EXECUTIVE SESSION TO DISCUSS LEGAL MATTERS WITH THE CITY ATTORNEY: GOVERNMENT CODE, 551.071. THE FOLLOWING SUBJECT MATTERS WILL BE DISCUSSED:
      • DISCUSSIONS REGARDING CONTRACTUAL MATTERS BETWEEN THE CITY OF COLEMAN AND THE COLEMAN COUNTY SPECIAL UTILITY DISTRICT
    17. UPON RETURNING TO OPEN SESSION, THE CITY COUNCIL MAY TAKE WHAT EVER ACTIONS IT MAY DEEM APPROPRIATE.
    18. ADJOURNMENT OF MEETING:

    The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on______October 17, 2011 at _______4:50___P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Monday, October 17, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL MEETING
THURSDAY, OCTOBER 06, 2011; 6:00 P.M.
COLEMAN CITY HALL
200 W. LIVEOAK, COLEMAN, TEXAS 76834

  • A regular meeting of the City Council of the City of Coleman will be held on Thursday, October 6th, 2011 at 6:00 P.M. The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR PRO TEM - TRACY RANKIN

      (THE 4A BOARD SHALL ALSO CALL THEIR MEETING TO ORDER AT THIS SAME TIME.)
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. APPROVAL OF MINUTES:
      • The City Council will consider approval of the minutes from the regular meeting held on September 15th, 2011 and the special called meetings held on September 19, September 20, September 22, and September 29, 2011. Council may take any action deemed necessary.
    6. RECOGNITION OF STAFF:
      (NONE)
    7. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA:
      (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place the item on the agenda for a future meeting for discussion and or action.)
    8. PUBLIC HEARING (S):
      (NONE)
    9. RECEIPT OF BIDS OR PROPOSALS
      1. The City Council may consider, discuss and take actions regarding the possible appointment of a firm to conduct the City's Audit for the fiscal year ending September 30, 2011. The City must first make a decision regarding the qualifications and experience of each of the firms which make a proposal and then the city shall negotiate a price with the firm selected to conduct the audit in accordance with the Local Government Code, section 103.002 and Government Code, section 2254.001 - City Manager, Paul Catoe.
        • Merritt, McLane & Hamby
        • Jerry Love
        • Davis Kinard & Company
      2. The City Council may consider and take actions regarding the High Technology bids received for the purchase of a new telephone system for the City Hall, Police Department, Fire Station, and Public Works Facility - City Manager, Paul Catoe.
        • The City Council will again consider the proposal as presented by Pathwayz Network Solutions of Fort Worth.
    10. CONSENT AGENDA
      (NONE)
    11. OLD BUSINESS:
      1. The City Council may consider, discuss and take actions regarding an easement for a new open drainage storm ditch running east and west across the North side of Margaret Hughbanks's property between Riley Street and Nowland Street, City Attorney, Lois Rockefeller.
      2. The City Council may consider, discuss and take actions regarding the approval of the release of a 30' utility easement running east and west across the property belonging to Margaret Hughbanks's - City Attorney, Lois Rockefeller.
      3. The City Council may consider and take actions regarding the approval of a proposed contract between the City of Coleman and Mike Barker Construction for the construction of a new access ramp on the front side of the hangar and a new road behind the hangar for Terry McIver - City Engineer, Ken Martin, Jacob & Martin Ltd.
      4. The City Council may discuss, consider and take actions regarding recommendations of the City Engineer regarding the removal of asphalt from brick streets to preserve the current condition of the brick streets as opposed to the seal coating of the brick streets - City Engineer, Ken Martin of Jacob & Martin Ltd.
      5. The City Council may discuss, consider and take actions regarding the presentation of the status/progress of the current TWDB Project - City Engineer, Ken Martin of Jacob & Martin Ltd.
        • Repair and improvement of the Lake Coleman Pump Station.
        • Provide additional water distribution piping replacement.
        • Consider water treatment plant improvements.
        • The purchase of a new automated water meter reading system.
      6. The City Council may discuss, consider and take actions regarding recommendations for potential projects which could be initiated through the utilization of unobligated TWDB funds - City Engineer, Ken Martin of Jacob & Martin Ltd.
      7. The City Council may discuss, consider and take actions regarding recommendations for proposed revisions in the Pole Attachment Agreement - City Manager, Paul Catoe.
    12. NEW BUSINESS:
      1. The City Council may discuss, consider and take actions regarding application for a 2012 CDBG grant application through Jacob & Martin - City Engineer, Ken Martin of Jacob & Martin Ltd.
        • Provide sanitary sewer service to currently un-served areas.
        • Consider any other infrastructure improvement project needed by the City.
        • Correct inflow and infiltration areas throughout the collection system through smoking or the lease purchase of a camera system.
      2. The City Council may discuss, consider and take actions regarding application for 2012 grant funds for a new up-to-date comprehensive plan for the City of Coleman to be completed by Jacob & Martin through the utilization of CDBG grant funds and possibly some 4B funds consisting of up to 16 factors with a strong emphasis on the development of the downtown area in accordance with the requirements established by 4B - Corporation, City Engineer, Ken Martin of Jacob & Martin Ltd.
      3. The City Council may consider, discuss and take actions regarding a Joint request for back wash water from the City of Coleman Water Treatment Plant. Zack Allen representing the Coleman County Country Club and Jerry Snailum who is the current land owner where the 4" water line is currently located on the property in question.
      4. The City Council may want to authorize the City attorney to prepare an easement that will allow that portion of the Country Club line which is running across the Snailum property along with an additional agreement from the Coleman County Country Club to dedicate the use of the 4" line to the City to allow the City to pump the backwash water through the 4" line extending all the way from the City's water treatment plant to the Country Club - Zack Allen and Jerry Snailum.
      5. The City Council may consider, discuss and take actions regarding an updated report to Atmos Energy Corporation's Mid -Tex Division's Rate Tariffs - Shelly Burnett, Manager of Public Affairs.
      6. The City Council may consider, discuss and take actions regarding the presentation of the annual budget for FY 2011-2012 for the City of Coleman 4-A Corporation - Harold Skelton, accountant for the 4-A Corporation.
      7. The City Council may consider, discuss and take actions regarding the possible change of 4A Corporation bylaws to meet current state requirements and to be more consistent with the 4B Corporation bylaws - Council Member, Paul Kugle.
      8. The City Council may consider, discuss and take actions regarding a request for information on the 4A Corporation wind farm study to include their objectives, their findings and the cost of their study - Council Member, Paul Kugle.
      9. The City Council may consider, discuss and take actions regarding a request for the 4A Corporation representative on the City Council, Carolyn Merriman to provide a monthly report to the City Council each month along with a copy of the minutes from any meetings which may have occurred in the previous month - Council Member, Paul Kugle.
      10. The City Council may consider, discuss and take actions regarding the 4A EDC and 4B EDC Boards to hire an Executive Director to represent both Corporations - City Council Member, Paul Kugle.
      11. The City Council may consider, discuss and take actions regarding the format for reporting code enforcement activities each month - Council Member, Paul Kugle.
      12. The City Council may consider, discuss and take actions regarding the approval of a new ordinance which will increase City Garbage rates by 6%.
    13. CITY MANAGER COMMENTS: (Only those items listed may be presented by the City Manager)
      1. Presentation of information regarding lake levels for Lake Coleman and Hords Creek.
    14. MAYOR AND COUNCIL COMMENTS: (Only those items listed may be presented by the City Council)
    15. PRESENTATION OF FINANCIAL REPORTS FOR THE MONTH OF SEPTEMBER, 2011 - CITY MANAGER, PAUL CATOE.
    16. THE CITY COUNCIL MAY ENTER INTO EXECUTIVE SESSION TO DISCUSS LEGAL MATTERS WITH THE CITY ATTORNEY: GOVERNMENT CODE, 551.071. THE FOLLOWING SUBJECT MATTERS WILL BE DISCUSSED:
      • DISCUSSIONS REGARDING RECENT PURCHASES OF EQUIPMENT FOR THE TWDB PROJECT.
      • DISCUSSIONS REGARDING THE ATTORNEY GENERAL'S OPINION IN REFERENCE TO THE RELEASE OF THE AEPEP CONTRACT TO THE GENERAL PUBLIC.
      • DISCUSSIONS REGARDING A RECENT LETTER RECEIVED FROM THE LEGAL FIRM OF McMAHON, SUROVIK, SUTTLE ATTORNEYS OF ABILENE.
    17. UPON RETURNING TO OPEN SESSION, THE CITY COUNCIL MAY TAKE WHAT EVER ACTIONS IT MAY DEEM APPROPRIATE.
    18. ADJOURNMENT OF MEETING:

    The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on______October 03, 2011 at _______4:44___P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Monday, September 26, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL MEETING
THURSDAY, SEPTEMBER 29, 2011; 6:00 P.M.
COLEMAN CITY HALL
200 W. LIVEOAK, COLEMAN, TEXAS 76834

  • A special called meeting of the City Council of the City of Coleman will be held on September 29, 2011 at 6:00 P.M. The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR PRO TEM - TRACY RANKIN
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. RECOGNITION OF STAFF:
      (NONE)
    6. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA:
      (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place the item on the agenda for a future meeting for discussion and or action.)
    7. PUBLIC HEARING (S):
      The City Council shall conduct a public hearing for the city budget for the Fiscal Year 2011-2012 which begins on October 1st, 2011 and ends on September 30th, 2012.
    8. RECEIPT OF BIDS OR PROPOSALS
      (NONE)
    9. CONSENT AGENDA
      (NONE)
    10. OLD BUSINESS:
      (NONE)
    11. NEW BUSINESS:
      1. The City Council may consider, discuss and take actions regarding the proposed budget for FY 2011 - 2012.
      2. The City Council may consider, discuss and take actions to adopt an ordinance setting the tax rate for 2011. The City council shall consider adopting the effective tax rate of .3334 per $100.00 valuation which will consist of the following:
        • The separate vote of the Maintenance and Operations rate of .1986 per $100.00 valuation and
        • The separate vote for the Interest and Sinking rate of .1348 per $100.00 valuation.
    12. CITY MANAGER COMMENTS:
      (Only those items listed may be presented by the City Manager)
    13. MAYOR AND COUNCIL COMMENTS:
      (Only those items listed may be presented by the City Council)
    14. ADJOURNMENT OF MEETING:
      The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on______Sept. 26, 2011 at _______5:35___P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Monday, September 26, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL MEETING
MONDAY, SEPTEMBER 19, 2011; 6:00 P.M.
COLEMAN CITY HALL
200 W. LIVEOAK, COLEMAN, TEXAS 76834

  • A special called meeting of the City Council of the City of Coleman will be held on September 19, 2011 at 6:00 P.M. The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR PRO TEM - TRACY RANKIN
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. RECOGNITION OF STAFF:
      (NONE)
    6. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA:
      (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place the item on the agenda for a future meeting for discussion and or action.)
    7. PUBLIC HEARING (S):
      (NONE)
    8. RECEIPT OF BIDS OR PROPOSALS
      (NONE)
    9. CONSENT AGENDA
      (NONE)
    10. OLD BUSINESS:
      (NONE)
    11. NEW BUSINESS:
      1. The City Council may consider, discuss and take actions regarding the proposed budget for FY 2011 - 2012. Items to be discussed are as follows: (The City Council may change any portion of the budget items discussed)
        • Discussions regarding the Tax Rate Information.
        • Discussions regarding the General Fund Capital Outlay / Capital Improvement Program.
        • Discussions regarding the combined statement for the General and utility Fund.
        • Discussions regarding the General Fund Revenues.
        • Discussions regarding the General Fund Expenditures to include the following departments.
          1. Mayor & Council
          2. Secretary/Treasure
          3. City Manager
          4. Public Works
          5. General Operations
          6. Telecommunications
          7. Police Department
          8. Street Maintenance
          9. Health & Sanitation
          10. Fire Department
          11. City Parks
          12. City Park Pool
          13. Inspections
          14. Animal Control
          15. Municipal Court
          16. Cemetery
          17. Library
          18. Environmental Official
    12. CITY MANAGER COMMENTS:
      (Only those items listed may be presented by the City Manager)
    13. MAYOR AND COUNCIL COMMENTS:
      (Only those items listed may be presented by the City Council)
    14. ADJOURNMENT OF MEETING:
      The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on______Sept. 16, 2011 at _______4:00___P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Friday, September 16, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 20, 2011; 6:00 P.M
COLEMAN CITY HALL
200 W. LIVEOAK, COLEMAN, TEXAS 76834

  • A special called meeting of the City Council of the City of Coleman will be held on September 20, 2011 at 6:00 P.M. The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR PRO TEM - TRACY RANKIN
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. RECOGNITION OF STAFF:
      (NONE)
    6. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA:
      (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place the item on the agenda for a future meeting for discussion and or action.)
    7. PUBLIC HEARING (S):
      (NONE)
    8. RECEIPT OF BIDS OR PROPOSALS
      (NONE)
    9. CONSENT AGENDA
      (NONE)
    10. OLD BUSINESS:
      (NONE)
    11. NEW BUSINESS:
      1. The City Council may consider, discuss and take actions regarding the proposed budget for FY 2011 - 2012. Items to be discussed are as follows: (The City Council may change any portion of the budget items discussed)
        • Discussions regarding the General Fund Capital Outlay / Capital Improvement Program for the Utility Fund.
        • Discussions regarding the Utility Fund Revenues.
        • Discussions regarding the Utility Fund Expenditures to include the following departments.
          1. Utility Office
          2. Utility Shop
          3. Electrical Power Cost
          4. Light Distribution
          5. Water Production
          6. Water Distribution
          7. Lake Coleman
          8. Sewer Services
          9. Sewer Treatment
          10. Sewer Administration
          11. Water Production Administration
          12. Light Production Administration
          13. Airport Revenues and Expenditures
          14. Garbage Revenues and Expenditures
    12. CITY MANAGER COMMENTS:
      (Only those items listed may be presented by the City Manager)
    13. MAYOR AND COUNCIL COMMENTS:
      (Only those items listed may be presented by the City Council)
    14. ADJOURNMENT OF MEETING:
      The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on______Sept. 16, 2011 at _______4:00___P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Friday, September 16, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL MEETING
THURSDAY, SEPTEMBER 22, 2011; 6:00 P.M.
COLEMAN CITY HALL
200 W. LIVEOAK, COLEMAN, TEXAS 76834

  • A special called meeting of the City Council of the City of Coleman will be held on September 22, 2011 at 6:00 P.M. The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR PRO TEM - TRACY RANKIN
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. RECOGNITION OF STAFF:
      (NONE)
    6. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA:
      (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place the item on the agenda for a future meeting for discussion and or action.)
    7. PUBLIC HEARING (S):
      (NONE)
    8. RECEIPT OF BIDS OR PROPOSALS
      (NONE)
    9. CONSENT AGENDA
      (NONE)
    10. OLD BUSINESS:
      (NONE)
    11. NEW BUSINESS:
      1. The City Council may consider, discuss and take actions regarding the proposed budget for FY 2011 - 2012. Items to be discussed are as follows: (The City Council may change any portion of the budget items discussed)
        • Any items which may have been discussed in the special called meetings on 09-19-11 and 09-20-11.
        • Discussions regarding salaries for City Employees within the new budget for FY 2011-2012.
        • Discussions regarding merit raises based on Employee evaluations (performance) verses cost of living raises.
        • Discussions regarding retirement benefits being paid for some city employees while other employees are not receiving the same benefits.
          City Manager's recommendations
        • Discussions regarding the City paying the social security benefits for all employees which is normally paid by City Employees.
          City Manager's recommendations
        • Discussions regarding longevity pay for City Employees in lieu of paying social security benefits.
        • Discussions regarding utility rates and other charges by the City of Coleman to determine if adjustments need to be made.
        • Discussions regarding special projects in the General Fund and Utility Fund.
        • Discussions regarding debt service schedules in the General Fund and Utility Fund.
      2. Discussions and possible actions regarding any final revisions to the proposed budget for FY 2011- 2012 which have not been previously made.
    12. CITY MANAGER COMMENTS:
      (Only those items listed may be presented by the City Manager)
    13. MAYOR AND COUNCIL COMMENTS:
      (Only those items listed may be presented by the City Council)
    14. ADJOURNMENT OF MEETING:
      The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on______Sept. 16, 2011 at _______4:00___P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Friday, September 16, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL
THURSDAY, SEPTEMBER 15, 2011; 6:00 P.M.
COLEMAN CITY HALL
200 W. LIVEOAK, COLEMAN, TEXAS 76834

  • A regular meeting of the City Council of the City of Coleman will be held on September 15, 2011 at 6:00 P.M. The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR PRO TEM - TRACY RANKIN
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. APPROVAL OF MINUTES:
      • The City Council will consider approval of the minutes from the regular meeting held on Thursday, August18, 2011. Council may take any action deemed necessary.
    6. RECOGNITION OF STAFF:   (NONE)
    7. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA:
      (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place the item on the agenda for a future meeting for discussion and or action.)
    8. PUBLIC HEARING (S):   (NONE)
    9. RECEIPT OF BIDS OR PROPOSALS

      The City Council may consider, discuss and take actions regarding the possible appointment of a firm to conduct the City's Audit. The City must first make a decision regarding the qualifications and experience of each of the firms which make a proposal and then the city shall negotiate a price with the firm selected to conduct the audit in accordance with the Local Government Code, section 103.002 and Government Code, section 2254.001.
      • Merritt, McLane & Hamby
      • Jerry Love
      • Davis Kinard & Co.
    10. CONSENT AGENDA:    (NONE)
    11. OLD BUSINESS:
      1. The City Council may consider and take actions regarding the High Technology Bids received for the purchase of a new telephone system for the City Hall, Police Department, Fire Station, and Public Works Facility - City Manager, Paul Catoe.
        • The City Council will again consider the proposal as presented by Batts Communications of Abilene. ·
        • The City Council will again consider the proposal as presented by Pathwayz of Fort Worth.
      2. The City Council may consider a proposal from Lloyd Gosselink, Attorneys At Law of Austin to review the AEP Electric Power Contract with the City of Coleman and to make recommendations to the City Council regarding the renegotiation of the AEP Electric Power Contract in accordance with Government Code Section 2254.001- City Attorney, Lois Rockefeller.
      3. The City Council may discuss, consider and take actions regarding recommendations by the Memory Lake Committee - John Casey, Vice Chairman of the Memory Lake Committee.
    12. NEW BUSINESS:
      1. The City Council may consider, discuss and take actions regarding a rate increase request as proposed by Allied Waste for their waste collection and disposal services - Robert Searls, Municipal Services Manager for Allied Waste.
      2. The City Council may consider, discuss and take actions agreeing to allow the City's 4A EDC Corporation to transfer properties belonging to the 4A EDC Corporation to the Coleman Municipal Airport which would allow the City to qualify for In-kind matching contribution towards a TxDOT Aviation Grant to overlay the airport runway, paint new stripping on the runway, construct new drainage channels to prevent storm water from damaging the existing runway and install a new lighting system - City Manager, Paul Catoe.
      3. The City Council may consider, discuss and take actions authorizing the City Attorney to prepare a contract agreement transferring the properties belonging to the 4A EDC Corporation to the Coleman Municipal Airport allowing the City to qualify for the In-Kind Contribution for the proposed TxDot Aviation Grant - City Manager, Paul Catoe.
      4. The City Council may consider, discuss and take actions authorizing the City Manager to respond to a letter received from TxDOT Aviation dated August 16, 2011 requesting that the City be placed on the TxDOT Capital Improvement Program utilizing the 4A EDC Properties as an In-Kind Contribution towards Capital Improvements at the Coleman Municipal Airport - City Manager, Paul Catoe.
      5. The City Council may consider, discuss and take actions regarding the appointment of Beverly Gee as the Election Judge and Jo Fenton as the Alternate Election Judge for the November 8, 2011 Election to elect a new Mayor for the City of Coleman.
      6. The City Council may consider, discuss and or take actions on the approval of the RAMP Program (Routine Airport Maintenance Program) for the State's Fiscal Year Beginning September 1st 2011 and ending August 31st, 2012 - City Manager Paul Catoe.
      7. The City Council may consider, discuss and take possible actions regarding the appointment of members to the 4B EDC Board.
      8. The City Council may consider, discuss and take possible actions regarding the removal of Asphalt from portions of Commercial Street in the downtown area and the replacement of brick in the portions of the street which have been excavated - Eric Joffrion.
      9. The City Council may consider, discuss and or take actions authorizing the City Attorney to prepare an ordinance which would allow the City's 4A EDC Corporation to conduct similar or the same functions as the City's 4B EDC Corporation - Council Member, Paul Kugle.
      10. The City Council may consider, discuss and or take actions approving a ramp access agreement for the new hangar at the Coleman Municipal Airport between the City of Coleman and Huntland Properties Limited - City Manager, Paul Catoe.
    13. CITY MANAGER COMMENTS: (Only those items listed may be presented by the City Manager)
      1. Presentation of the City's proposed Budget Agenda for FY 2011-2012.
      2. Presentation of information regarding lake levels for Lake Coleman and Hords Creek.
    14. MAYOR AND COUNCIL COMMENTS: (Only those items listed may be presented by the City Council)
    15. PRESENTATION OF FINANCIAL REPORTS FOR THE MONTH OF AUGUST, 2011.
    16. ADJOURNMENT OF MEETING:

      The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any of the matters as listed above, as authorized by Texas Government Code Sections: 551.071 (Consultation with the City Attorney), 551.072 (Deliberations about Real Property, 551.073 (Deliberations about Gifts and Donations) 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).

    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on_________________ at ______P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.
    ______________________________
    Karen Langley, City Secretary

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Monday, September 12, 2011


PROCLAMATION
NATIONAL RECOVERY MONTH

WHEREAS, behavioral health is an essential part of health and one's overall wellness, and prevention works, treatment is effective, and people can and do recover from substance use and mental disorders; and

WHEREAS, all people have the fundamental and inherent value to be accepted and treated with respect, human dignity, and worth; and

WHEREAS, individuals should have access to fully participate in community life including economic advancement and prosperity; fair and decent housing; quality education; positive opportunities to benefit from and contribute to material, cultural, and social progress; and

WHEREAS, it is critical to educate our policymakers, friends and family members, health care providers, and businesses that substance use and mental disorders are treatable, and that people should seek assistance for these conditions, with the same urgency as they would any other health condition; and

WHEREAS, all Americans have the opportunity to access provisions within the Affordable Care Act and Mental Health Parity and Addictions Equity Act (MHPAEA), aimed to improve physical and emotional health while ensuring people will receive the care they need at a more reasonable cost; and

WHEREAS, substance use and mental disorders are serious public health problems. In 2009, 4.3 million people received treatment for a substance use disorder and 30.2 million people for a mental health problem (2009 National Survey on Drug Use and Health), we must continue to reach the millions more who need help; and

WHEREAS, to help more people achieve long-term recovery, and learn how recovery positively benefits the Nation's overall well-being, the U.S. Department of Health and Human Services (HHS), the Substance Abuse and Mental Health Services Administration (SAMHSA), the White House Office of National Drug Control Policy (ONDCP), and Coleman, Texas invite all residents of Coleman to participate in National Recovery Month: Prevention Works, Treatment is Effective, People Recover September 2011; and

NOW, THEREFORE, I Tracy Rankin, Mayor Pro Tem, by virtue of the authority vested in me by the laws of Coleman, Texas, do hereby proclaim the month of September 2011 as National Recovery Month: Prevention Works, Treatment is Effective, People Recover In Coleman, Texas and call upon the people of Coleman to observe this month with appropriate programs, activities, and ceremonies supporting this year's theme, "Join the Voices for Recovery: Recovery Benefits Everyone."

In Witness Whereof, I have hereunto set my hand this 12th day of September, in the year of our Lord two thousand eleven, and of the Independence of the United States of America the two-hundred and thirty-sixth.



Posted
Friday, September 09, 2011

NOTICE OF BUDGET PUBLIC HEARING

CITY OF COLEMAN

FISCAL YEAR 2011-2012

    The City of Coleman shall conduct a public hearing on the proposed budget for the fiscal year for 2011-2012 on September 29, 2011 at 6:00 P.M. at the Coleman City Hall located at 200 W. Liveoak, Coleman, Texas 76834. Coleman citizens interested in making any comments or recommendations regarding the proposed budget are encouraged to attend the meeting and shall be given an opportunity to make public comments. This notice shall be published one time in accordance with the provisions of section 102.006 (c) of the local government code.

    Signed

    Karen Langley
    City Secretary
    City of Coleman

    Please publish this notice in the Coleman Chronicle and Democrat-Voice on September 14, 2011. Please provide the City of Coleman with a publisher's affidavit on the publication of this Public Notice.

    This notice was emailed to the Coleman Chronicle and Democrat-Voice on September 9, 2011.

Posted
Friday, September 09, 2011

LEGAL NOTICE FOR
PROFESSIONAL PROPOSALS
TO CONDUCT THE CITY OF COLEMAN, THE COLEMAN SENIOR CENTER, THE COLEMAN 4A ECONOMIC DEVELOPMENT CORPORATION AND THE COLEMAN 4B ECONOMIC DEVELOPMENT CORPORATION AUDITS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2011

    In accordance with Section 2254.001 of the Government Procurement Act within the Government Code, the City of Coleman is seeking sealed proposals for the purpose of securing a qualified candidate to conduct the City of Coleman Audit, the Coleman Senior Center Audit, the Coleman 4A Economic Development Audit and the Coleman 4B Economic Development Audit for the fiscal year ending September 30, 2011. Proposals must provide the qualifications and experience level of each firm and must include provisions for a single Audit in reference to receipt of Federal Funds. The successful candidate shall have a minimum of five years experience in conducting municipal audits and shall possess all of the qualifications and meet all applicable standards for conducting municipal audits. Proposals shall also include a list of the professional staff who will be conducting the audits and the estimated time of completion of the audits. All providers shall make (10) ten copies of their sealed proposals for consideration by the City Council in one secured packet. Sealed proposals received after the due date shall not be considered by the City Council.

    All sealed proposals are to be received at the office of the City Secretary on or before 5:00 P.M. on September 9th, 2011 at the Coleman City Hall located at 200 West Liveoak, Coleman, Texas 76834. Proposals will then be presented and opened by the Coleman City Council for their consideration at 6:00 P.M. on September 15th, 2011 at the City Council Chambers in a regular called meeting of the City Council which will be conducted at 200 West Liveoak, Coleman, Texas.

    In accordance with Section 2254.004 of the Government Code, the City Council retains the right to negotiate the estimated professional fees with the professional auditing firm selected based on qualifications and experience. The City reserves the right to accept any proposal or reject all proposals during the negotiation process. For additional information, interested auditors should contact Karen Langley, City Secretary, City of Coleman at 325-625-4116.

    Signed

    Karen Langley
    City Secretary
    City of Coleman

    This notice shall be published in the Coleman Chronicle and Democrat-Voice on August 24th, 2011 and August 31st, 2011.

    This notice was emailed to the Coleman Chronicle and Democrat-Voice on August 22, 2011.

Posted
Monday, August 22, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL
THURSDAY, AUGUST 18, 2011; 6:00 P.M.
COLEMAN CITY HALL
200 W. LIVEOAK, COLEMAN, TEXAS 76834

  • A regular meeting of the City Council of the City of Coleman will be held on August 18, 2011 at 6:00 P.M. The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR PRO TEM - TRACY RANKIN
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. APPROVAL OF MINUTES:
      The City Council will consider approval of the minutes from the regular meeting held on Thursday, August 4, 2011. Council may take any action deemed necessary.
    6. RECOGNITION OF STAFF: (NONE)
    7. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA:
      (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place the item on the agenda for a future meeting for discussion and or action.)
    8. PUBLIC HEARING (S): (NONE)
    9. RECEIPT OF BIDS:
      1. The City Council shall open bids for the sale of 29 bales of Hay and shall have the authority to accept or reject any bid as they may deem appropriate for the City of Coleman.
      2. The City Council shall open bids for the purchase of a new phone system for the City Hall, Police Department, Fire Station and Public Works Department. The City Council may accept the low bid, the best value bid based on the specifications outlined in the bid notice or the City Council may take any other action as they may deem appropriate.
    10. CONSENT AGENDA: (NONE)
    11. OLD BUSINESS: (NONE)
    12. NEW BUSINESS:
      1. Presentation of the 4-A Economic Development Corporation's Annual report to the Coleman City Council - Roy Poage. The City Council may consider, discuss and approve the annual report as presented by the 4-A Economic Development Corporation.
      2. The City Council may consider, discuss and or take actions regarding the possible appointment of legal counsel specializing in electric utility rates and or utility contracts as recommended by the City's attorney to review the existing contract between the City of Coleman and AEP. (The request for any anticipated use of 4A EDC funds in renegotiating the electricity contract shall be submitted to the 4A EDC Board for its approval 14 days in advance of the commitment of such funds) - Roy Poage.
      3. A request for a formal audit of the City Code Enforcement activities on a monthly basis along with an audit from January 2010 up through August of 2011 - James F. Hyde.
      4. A request for a posting of a list of convicted sex offenders in Coleman, Texas, including names and addresses, in the local newspapers; if the newspaper refuses to post this list, I request that this information be posted on the City website. All information to be updated on a regular basis, i.e., every (6) six months - James F. Hyde.
      5. The City Council may consider, discuss and or take actions regarding a pole attachment agreement between the Coleman County Telephone Cooperative, Inc. and the City of Coleman - Paul Catoe.
      6. The City Council may consider and discuss a proposal from Merritt, McLane & Hamby for conducting the City's, Coleman Co. Senior Center, and Coleman Economic Development Corp. annual audit for the year ending September 30, 2011.
    13. CITY MANAGER COMMENTS:
    14. MAYOR AND COUNCIL COMMENTS:
      Status of the petition to dissolve the 4-A Economic Development Corporation - Paul Kugle.
    15. ADJOURNMENT OF MEETING:
    The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time concerning any matters listed above, whenever it is considered necessary by the Council and is legally justified under the Texas Open Meetings Act (Texas Government Code Chapter 551, Subchapter D), as authorized by the Texas Government Code.

    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on______15 August, 2011 at _______5:12___P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Monday, August 15, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL
THURSDAY, AUGUST 4, 2011; 6:00 P.M.
Coleman City Hall
200 W. Liveoak, Coleman, Texas 76834

  • A regular meeting of the City Council of the City of Coleman will be held on August 4, 2011 at 6:00 P.M. The following subjects will be considered by the City Council and may be considered in any order that is most convenient for the City Council.
  • PRESENT:______________________________________________________________
  • ABSENT:_______________________________________________________________
    1. MEETING CALLED TO ORDER: MAYOR PRO TEM - TRACY RANKIN
    2. INVOCATION:
    3. PLEDGE OF ALLEGIANCE:
    4. WELCOME OF VISTORS AND GUEST:
    5. APPROVAL OF MINUTES:
      The City Council will consider approval of the minutes from the regular meeting held on Thursday, July 21, 2011. Council may take any action deemed necessary.
    6. RECOGNITION OF STAFF: (NONE)
    7. HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA: (Visitors shall be limited to no more than (5) five minutes to address the Council. Council Members may not respond to visitors making statements but may authorize the City Manager to place the item on the agenda for a future meeting for discussion and or action.)
    8. PUBLIC HEARING (S): (NONE)
    9. RECEIPT OF BIDS: (NONE)
    10. CONSENT AGENDA: (NONE)
    11. OLD BUSINESS:

      1. The City Council may consider and take actions regarding request of the Memory Lake Committee - John Casey or Paul Reynolds.

        • Discussions regarding the installation of (2) two new signs.
        • Discussions regarding the installation of pipe railing from the North to East Sections of the Lake.
        • Discussions regarding a specific day for clean up activities for the Lake.
        • Discussions regarding the creation of a walking/running trail around the Lake.
    12. NEW BUSINESS:
      1. Presentation of candidates applying for the position of City Attorney :
        • Lois A. Rockefeller, with the Wagstaff Law Firm of Abilene, 79604.
        • Michael B. Halla, The Halla Law Firm from Dallas, Texas 75252.
        • Other candidates who may be applying to fill the position.
      2. The City Council may consider, discuss and or take actions regarding the selection of a new City Attorney for the City of Coleman.
      3. The City Council may consider, discuss and or take actions regarding the appointment of a Parliamentary Procedure Chairman to attend City Council meetings and make recommendations to members of the City Council - Councilmember Carolyn Merriman.
      4. The City Council may consider, discuss and or take actions to call for an election to dissolve the 4 A Economic Development Program, thereby eliminating the 4 A tax revenues and eliminating the 4-A Board - Councilmember Paul Kugle.
      5. The City Council may consider, discuss and or take actions to call an election to dissolve the 4-A tax and Board of Directors. If authorized by the City Council, the election would be conducted on Tuesday, November 08, 2011.
        • Appointment of Election Judge and Alternate Judge.
      6. The City Council may consider, discuss and or take actions regarding the acceptance of the resignation of Mayor Nick Poldrack.
      7. The City Council may consider, discuss and or take actions calling for an election for Mayor of the City of Coleman to fill the unexpired term of former Mayor Nick Poldrack. The election shall be conducted on Tuesday, November 8, 2011.
        • Appointment of Election Judge and Alternate Judge.
      8. The City Council may consider, discuss and or take actions regarding a request from the 4-B Board and the Coleman Community Coalition in presenting a summary of operation Community Pride cleanup project and recommendations for garbage service for consideration in upcoming budget for FY 2011-21012.
    13. CITY MANAGER COMMENTS:
    14. MAYOR AND COUNCIL COMMENTS:
    15. ADJOURNMENT OF MEETING:
  • The City Council of the City of Coleman reserves the right to adjourn into Executive Session at any time concerning any matters listed above, whenever it is considered necessary by the Council and is legally justified under the Texas Open Meetings Act (Texas Government Code Chapter 551, Subchapter D), as authorized by the Texas Government Code.

    I, Karen Langley do hereby certify that the above notice of meeting of the governing body of the City of Coleman, Texas is a true and correct copy of the said notice and that a said copy of this notice was then posted on the front window of the City Hall of said City in Coleman, Texas in a location convenient and readily accessible to the general public at all times, and said notice was posted on______01 August, 2011 at _______3:08___P.M. and remained so posted continuously at least 72 hours preceding the scheduled time of said meeting.

    The City of Coleman is committed to compliance with the Americans with Disabilities Act (ADA). Reasonable accommodations and equal access to communications will be provided to those who provide notice to the City Secretary by calling 325-625-4116 or by going by 200 W. Liveoak, Coleman, Texas 76834, during normal business hours at least (48) forty-eight hours in advance of the scheduled meeting.

Posted
Tuesday, August 02, 2011

AGENDA
CITY OF COLEMAN
CITY COUNCIL
THURSDAY, JULY 7, 2011
6:00 P.M.
Coleman City Hall
200 W. Liveoak
Coleman, Texas

  • PRESENT:
  • ABSENT:
  • INVOCATION:
  • PLEDGE OF ALLEGIANCE:
  • WELCOME OF VISTORS AND GUEST:
  • APPROVAL OF MINUTES:
    1. Council will consider approval of the minutes from the regular meeting held on Thursday, June 16, 2011. Council may take any action deemed necessary.
    2. Council will consider approval of minutes from special called meetings held June 27 and 30, 2011. Council may take any action deemed necessary.
  • RECOGNITION OF STAFF: (NONE)
  • HEARING OF VISITORS CONCERNING MATTERS NOT ON AGENDA:
  • PUBLIC HEARING (S): (NONE)
  • RECEIPT OF BIDS:
    1. Council will receive bids for the agriculture lease on the Air Port property. Council may take any action deemed necessary.
  • CONSENT AGENDA: (NONE)
  • OLD BUSINESS: (NONE)
  • NEW BUSINESS:
    1. Council will receive a presentation from Consulting Engineer Ken Martin related to the progress with the TWDB contracts and a request to consider a retainer Agreement with Jacob & Martin for Engineering Services. Council may take any action deemed necessary.
    2. Council will consider authorizing the City Secretary to issue a Request for Qualifications and Contract (RFQC) for Legal Services for the City of Coleman. Council may take any action deemed necessary.
    3. Council will consider a recommendation from the Coleman Community Coalition (4B) to fill the place on the Board of Directors vacated by Marc Stovall. Council may take any action deemed necessary.
    4. Council will consider going to Phase II Drought Contingency for the City of Coleman. Council may take any action deemed necessary.
    5. Council will consider approval of budget amendments for Coleman EDC, Inc as recommended by the Board of directors. Council may take any action deemed necessary.
    6. Council will consider appointing City Secretary, Karen Langley, to fulfill duties of the City Manager's position, with a mutually agreed upon salary, until newly hired City Manager assumes duties.
  • CITY MANAGER COMMENTS:
  • MAYOR AND COUNCIL COMMENTS:
  • CLOSE ANY PUBLIC HEARINGS AND ADJOURN:

Posted
Friday, July 01, 2011